Kozhuvanal
Grama Panchayat

1. Perform the duties specified in Schedule III of the Kerala Panchayat Raj Act.
2. Take decisions on agenda items placed before the Panchayat after considering the legal advice of the Secretary.
3. Consider the recommendations of the Panchayat Standing Committees and approve those that are acceptable.
4. Evaluate the functioning of various institutions under the Panchayat and the Panchayat Office.
5. Ensure that decisions are implemented within the stipulated time.

1. The committee consists of the Panchayat President, Vice-President and the Chairpersons of the Standing Committees.
2. Build consensus on matters to be discussed at Panchayat meetings.
3. Determine priorities for the planning and implementation of projects.
4. Coordinate and monitor the activities of the Standing Committees.
5. Carry out other matters assigned by the Panchayat.

1. Preside over meetings of the Panchayat and Gram Sabhas.
2. Supervise the activities of the officials.
3. Authorise expenditure of the Panchayat.
4. Ensure the implementation of decisions passed by the Panchayat.
5. Carry out the digital-signature-based disbursement of wages under the Mahatma Gandhi National Rural Employment Guarantee Scheme (MGNREGS).

1. Implement the decisions of the Panchayat.
2. Exercise control over and supervise the officials.
3. Sign and issue cheques.
4. Conduct marriage registrations and sign marriage certificates.
5. Discharge the responsibilities of the Public Information Officer under the Right to Information Act.

1. Monitor the functioning of the Panchayat Office.
2. Pass the annual budget.
3. Approve the annual financial statement.
4. Examine and approve the accounts every month.
5. Exercise the powers vested in the committee for granting administrative sanction.

1. Prepare annual development plans.
2. Ensure the timely implementation of development projects.
3. Monitor the functioning of the Krishi Bhavan, Veterinary Hospital and Matsya Bhavan.
4. Ensure the maintenance of streetlights.
5. Monitor the implementation of the Employment Guarantee Scheme.

1. Oversee the functioning of Anganwadis.
2. Oversee the functioning of the Buds School.
3. Monitor the activities of Kudumbashree.
4. Implement the Asraya Scheme.
5. Ensure the timely completion of poverty alleviation projects.

1. Oversee the functioning of Upper Primary (UP) and Lower Primary (LP) schools.
2. Oversee the functioning of libraries and cultural centres.
3. Monitor the activities of health institutions.
4. Organise and conduct Keralotsavam.
5. Implement continuing literacy activities.

1. Ensure that wage disbursement under the Employment Guarantee Scheme takes place within the prescribed time limit.
2. Ensure proper tracking of files relating to the Employment Guarantee Scheme.
3. Ensure that MIS data entry is carried out on time.
4. Ensure that workers follow the prescribed working hours at Employment Guarantee Scheme worksites.
5. Supervise the preparation of the Labour Budget.
6. Take decisions on complaints relating to the Employment Guarantee Scheme and send appropriate replies.
7. In addition to the duties assigned under Government Order G.O. (MS) No. 218/13/LSGD dated 10.06.2013, perform other duties assigned by the Panchayat.
8. Ensure that details of assets acquired or received by the Panchayat under the Employment Guarantee Scheme are entered in the Asset Register in a timely manner. Also ensure that the asset details are entered in the Sankhya Accounting Software and reflected in the Balance Sheet.
9. Function as the Registration Officer of the National Employment Guarantee Scheme. Approve MGNREGS bills and vouchers.
10. Supervise the recording of details relating to litigation involving the Panchayat in the Suit Register and ensure that necessary action is taken on time.
11. Exercise close supervision over the preparation and maintenance of registers, documents, records and diaries relating to MGNREGS employees' attendance, service and wages; contracts; court cases; and complaints before grievance redressal authorities such as the Ombudsman, Human Rights Commission, Tribunal and Information Commission, including cases filed by or against the Panchayat. Ensure that records are updated periodically and attend the relevant proceedings wherever required, unless the Secretary is specifically required to appear in person.
12. Obtain the reports and other information required for monthly conferences and review meetings convened by the Government, District Collector, Deputy Director of Panchayats and authorities of other departments from the concerned sections at least two days before the scheduled meeting. Verify and certify the information and submit it to the Secretary.
13. Function as the Literacy F&A and supervise the preparation of literacy projects.
14. Discharge duties as the Kudumbashree Charge Officer.
15. Function as the Panchayat-level Coordinator of Akshaya.
16. Conduct birth and death registrations and sign the relevant certificates.

Responsibilities:

1. Assist the Secretary in ensuring the smooth, efficient and effective functioning of the office by discharging the responsibilities and duties prescribed under the Kerala Panchayat Raj Act and the related Rules. Provide the necessary support to employees.
2. Function as the Office Establishment Supervisor (OE) and supervise the Front Office in accordance with Government Order G.O. (MS) No. 123/2009/LSGD dated 02.07.2009.
3. Function as the Birth and Death Registration Sub-Registrar, Assistant Information Officer and Assistant Electoral Registrar.
4. As Sub-Registrar, register births and deaths. Issue certificates under Rule 12 and extracts under Rule 17.
5. On receipt of all kinds of allotments, whether under schemes or otherwise, initial them, enter them in the relevant registers and take steps to make them available to the concerned officials.
6. Give instructions to tax collection officials regarding tax collection and assign them weekly targets.
7. Function as the custodian of the vehicle and its logbook.
8. Ensure that the agenda items required for Panchayat meetings are entered in the Agenda Register. Prepare the necessary documents and reports and submit them to the Secretary.
9. Examine all files received from the sections, initial them and submit them to the Secretary/Assistant Secretary.
10. Assist the Secretary in updating and publishing the Citizen Charter on time and take necessary follow-up action.
11. Function as the custodian and administrator of employees' Service Books, Attendance Register, Movement Register, Casual Leave Register and Charge Handover List.
12. Examine the Attendance and Movement Registers every day, close them within the prescribed time and certify them.
13. Assign office duties to clerks in accordance with the Secretary's instructions and ensure that the orders are implemented.
14. Coordinate the smooth functioning of the office and issue lawful instructions to employees.
15. Receive all correspondence, including registered mail, except personal correspondence addressed to the President and Secretary. Receive money orders, demand drafts and cheques addressed to the Secretary and issue acknowledgements.
16. Mark incoming correspondence to the various sections and ensure that the Postal Section distributes the correspondence properly.
17. In the absence of the Secretary/Assistant Secretary, examine incoming correspondence, forward matters requiring urgent attention to the concerned sections and take necessary follow-up action.
18. To reduce service delivery time, the Head Clerk may directly distribute routine and repetitive correspondence that does not require specific instructions to the concerned sections for further action.
19. Examine files and documents submitted by clerks for further action and submit them to the Secretary with the necessary remarks.
20. Ensure that clerks properly maintain office files, registers and records.
21. Examine the Personal Registers of clerks once every month.
22. Conduct a review of pending files once every week, submit reports to the Secretary and recommend action in cases of lapses.
23. Ensure that action is taken within the prescribed time in accordance with the decisions of the Governing Committee and monitor the matter until the action is completed.
24. When charge is handed over between sections, prepare a list in accordance with the existing Office Order and enter it in the Charge Handover Register. Ensure that all files, registers and other records under the responsibility of the concerned section are properly handed over and that the registers and files are updated. Certify the same and submit it to the Secretary.
25. Attend meetings and submit reports as directed by the Secretary, and also in the absence of the Secretary/Assistant Secretary.
26. Be directly responsible for the safe custody of deeds, valuable documents, the Stock Register of Receipt Books, deposit certificates, bonds, Birth and Death Registers and Marriage Registers.
27. Take necessary steps to ensure that allotments are issued to heads of institutions and implementing officers on time.
28. Keep a duplicate set of keys for the cupboards, desks and other assets under the responsibility of the respective sections, including those belonging to other sections.
29. Give instructions for cleaning the office and its ancillary rooms. Ensure the proper custody and arrangement of furniture, materials and stores; provide the necessary physical facilities for the public, employees and elected representatives; and arrange venues for meetings and the use of the conference hall.
30. Discharge the responsibilities and duties prescribed under the Kerala Panchayat Raj Act and related Rules for the smooth, efficient and effective functioning of each section, assist the Secretary and provide the necessary support to employees.
31. Function as the Office Establishment Supervisor (OE) and supervise the Front Office in accordance with Government Order G.O. (MS) No. 123/2009/LSGD dated 02.07.2009.
32. Function as the Birth and Death Registration Sub-Registrar, Assistant Information Officer and Assistant Electoral Registrar.
33. As Sub-Registrar, register births and deaths. Issue certificates under Rule 12 and extracts under Rule 17.
34. On receipt of all kinds of allotments, whether under schemes or otherwise, initial them, enter them in the relevant registers and take steps to make them available to the concerned officials.
35. Give instructions to tax collection officials regarding tax collection and assign them weekly targets.
36. Function as the custodian of the vehicle and its logbook.
37. Ensure that the agenda items required for Panchayat meetings are entered in the Agenda Register. Prepare the necessary documents and reports and submit them to the Secretary.
38. Examine all files received from the sections, initial them and submit them to the Secretary/Assistant Secretary.
39. Assist the Secretary in updating and publishing the Citizen Charter on time and take necessary follow-up action.
40. Function as the custodian and administrator of employees' Service Books, Attendance Register, Movement Register, Casual Leave Register and Charge Handover List.
41. Examine the Attendance and Movement Registers every day, close them within the prescribed time and certify them.
42. Assign office duties to clerks in accordance with the Secretary's instructions and ensure that the orders are implemented.
43. Coordinate the smooth functioning of the office and issue lawful instructions to employees.
44. Receive all correspondence, including registered mail, except personal correspondence addressed to the President and Secretary. Receive money orders, demand drafts and cheques addressed to the Secretary and issue acknowledgements.
45. Mark incoming correspondence to the various sections and ensure that the Postal Section distributes the correspondence properly.
46. In the absence of the Secretary/Assistant Secretary, examine incoming correspondence, forward matters requiring urgent attention to the concerned sections and take necessary follow-up action.
47. To reduce service delivery time, the Head Clerk may directly distribute routine and repetitive correspondence that does not require specific instructions to the concerned sections for further action.
48. Examine files and documents submitted by clerks for further action and submit them to the Secretary with the necessary remarks.
49. Ensure that clerks properly maintain office files, registers and records.
50. Examine the Personal Registers of clerks once every month.
51. Conduct a review of pending files once every week, submit reports to the Secretary and recommend action in cases of lapses.
52. Ensure that action is taken within the prescribed time in accordance with the decisions of the Governing Committee and monitor the matter until the action is completed.
53. When charge is handed over between sections, prepare a list in accordance with the existing Office Order and enter it in the Charge Handover Register. Ensure that all files, registers and other records under the responsibility of the concerned section are properly handed over and that the registers and files are updated. Certify the same and submit it to the Secretary.
54. Attend meetings and submit reports as directed by the Secretary, and also in the absence of the Secretary/Assistant Secretary.
55. Be directly responsible for the safe custody of deeds, valuable documents, the Stock Register of Receipt Books, deposit certificates, bonds, Birth and Death Registers and Marriage Registers.
56. Take necessary steps to ensure that allotments are issued to heads of institutions and implementing officers on time.
57. Keep a duplicate set of keys for the cupboards, desks and other assets under the responsibility of the respective sections, including those belonging to other sections.
58. Give instructions for cleaning the office and its ancillary rooms. Ensure the proper custody and arrangement of furniture, materials and stores; provide the necessary physical facilities for the public, employees and elected representatives; and arrange venues for meetings and the use of the conference hall.
59. Conduct random inspections to ensure that the registers required for each section are properly maintained and completed on time. Record the inspection details in a checklist and initial it. Submit the checklist for the Secretary's inspection and for review of the work during staff meetings.
60. In addition to the duties mentioned above, the Head Clerk shall perform other duties assigned from time to time by the Secretary and the President.
61. Take lawful follow-up action on audit reports. Conduct random inspections to ensure that registers are properly maintained and completed on time, record the findings in a checklist and initial it. Submit the checklist for the Secretary's inspection and for review of the work during staff meetings.
62. In addition to the duties mentioned above, the Head Clerk shall perform other duties assigned from time to time by the Secretary and the President.
63. Take lawful follow-up action on audit reports.

1. Maintain accounts in accordance with the Kerala Panchayat Accounts Rules.
2. Make the required entries in the Sankhya Software, certify the printouts and keep them safely.
3. Ensure that all amounts collected and withdrawn by the Panchayat Office are deposited and disbursed on time.
4. Verify the daily cash receipts, including receipts in all forms, and ensure that the entire collection is deposited into the Panchayat account.
5. Ensure that cheques and drafts are entered in the relevant register on time and deposited into the Panchayat account.
6. Prepare the Annual Report, Budget, Administrative Report, Annual Financial Statement and other related documents. Provide guidance to the sections for completing the related registers.
7. Ensure that all taxes and fees due to the Panchayat are properly assessed and collected in full (100%) within the prescribed time. Prepare review reports and submit them to the Secretary.
8. Print the Cash Book, Day Book and Payment Vouchers daily. Print the relevant reports, submit them to the Secretary and maintain them safely.
9. Certify that all financial transactions are accurate and submit the same to the Secretary.
10. Ensure that amounts withdrawn from the Treasury/Panchayat account for pension distribution are disbursed within the prescribed time. Ensure that any undistributed balance is remitted back to the relevant accounts/heads on time.
11. Ensure that the records, documents, registers and other materials required by Performance Audit, Local Fund Audit, AG Audit teams and other inspection authorities are made available by the concerned sections in accordance with their requisitions and within the prescribed time. Function as the Nodal Officer for providing the information requested by the audit teams.
12. Provide the documents and notes required by the Head Clerk for preparing replies to audit reports.
13. Ensure that the year-end Financial Statements required for Local Fund Audit are prepared and submitted within the prescribed time. Certify them, submit them to the Secretary and arrange for their dispatch.
14. Examine all work bills, establishment bills, contingency bills and other bills submitted to the Secretary for payment to ensure that they have been prepared in accordance with the existing laws, rules and Government instructions. Submit the verified bills to the Secretary.
15. Ensure that loan instalments payable by the Panchayat and recurring contingency expenses are paid on time.
16. Ensure that the Bill Book is returned after Treasury duty.
17. Maintain accounts relating to all funds received and administered by the Panchayat in accordance with the Kerala Panchayat Raj Accounts Rules.
18. Print and maintain the Accountant Counter Day Book and Day Book by 4:30 p.m. Also carry out the activities prescribed in the Sankhya Software manual and keep the relevant printouts safely.
19. Verify that the amount kept in the Cash Chest, as recorded in the relevant register, matches the actual cash balance in the office.
20. Prepare and submit the necessary documents for issuing cheques to the concerned persons against bills approved by the Secretary and ensure proper disbursement.
21. Maintain Treasury Account Passbooks and reconcile the Treasury accounts at the end of every month, recording the closing balance.
22. Prepare the Annual Closing Balance Certificate.
23. Maintain Bank and Post Office Account Passbooks and reconcile the accounts at the end of every month.
24. Enter bills prepared and received from other sections in the Treasury Bill Book and submit them to the Treasury within the prescribed time. Taking into account the financial controls issued by the Government from time to time, ensure that the amounts are credited to the relevant Panchayat accounts. Ensure that the President's authorisation is obtained.
25. With the assistance of the concerned sections, prepare allotments, including those for implementing officers, issue them to the implementing officers and sections, and record them in the relevant register.
26. Prepare and submit appropriate replies to correspondence received from the Government, Accountant General and various departments regarding the availability and utilisation of different funds and other account-related matters.
27. Prepare all correspondence and returns relating to the utilisation of funds.
28. Ensure that statutory deduction certificates relating to VAT, Income Tax, Welfare Fund and other deductions are issued to the concerned departments and the persons from whom the amounts have been deducted.
29. File Income Tax/VAT Tax Deduction at Source (TDS) returns within the prescribed time.
30. Maintain printouts of daily reports generated by the Sankhya Software with the Secretary's certification. Prepare the monthly reports specified in Annexure 2.2 before the 10th day of the following month and submit them to the Finance Standing Committee with the Secretary's approval.
31. Prepare the Sankhya Annual Financial Statements specified in Annexure 2.3 and obtain approval so that they can be submitted by May 15 of the following year.
32. Provide all necessary data to the Finance Standing Committee in a timely manner for preparing the Annual Budget and Administrative Report before the statutory deadlines.
33. The Accountant shall be personally responsible for the safe custody of expenditure records relating to the duties assigned to them and bills submitted for payment by other sections, along with the supporting documents. The Accountant shall also be responsible for separately binding and safely maintaining the vouchers for each month and making them available to the Finance Standing Committee and various audit authorities.
34. If vouchers are lost or not produced before the audit authorities within the prescribed time, the Accountant shall bear full personal responsibility. At the time of handing over charge, each voucher shall be numbered and handed over after the incoming Accountant has verified the vouchers in the presence of the Junior Superintendent. The handover shall be recorded in the Charge Handover Register.
35. Bring to the attention of the Secretary, in a timely manner, any potential revenue or possibility of revenue loss that may arise from matters handled by each section, and take necessary follow-up action.
36. Ensure that all expenditure is incurred in accordance with Section 213 of the Kerala Panchayat Raj Act and obtain and maintain Utilisation Certificates and vouchers.
37. Once information regarding the convening of a Gram Sabha is received from the concerned section, prepare a statement relating to accounts for printing and distribution at the Gram Sabha and hand it over to the concerned section.

Additional responsibility: The Accountant shall also perform other duties assigned by the Panchayat in accordance with Government Orders G.O. (MS) No. 150/2009/LSGD dated 01.08.2009 and G.O. (MS) No. 128/2011/LSGD dated 06.07.2011.

A. Senior Clerk / Clerk

1. Employees shall be bound to work in accordance with the Office Order, other specific orders and instructions issued from time to time by the Secretary or supervisory officers.
2. Each section shall be responsible for the safe custody of files, registers and records relating to the subjects assigned to it and for making them available for audits until they are transferred to the Record Room.
3. Take timely action on matters assigned to the respective sections under the Office Order. Prepare current files and note files and submit them to the supervisory officers.
4. Maintain a Personal Register containing details of files and ensure that the entries are made on time. Submit the register for inspection along with running notes.
5. Conduct field enquiries wherever required and submit reports on time.
6. Attend meetings of the relevant committees as assigned under the Office Order and record the minutes.
7. Clerks appointed as tax collection officials shall maintain the registers relating to tax collection, prepare and issue notices on time and collect the taxes.
8. Prepare and maintain a Personal Register and submit it once every month to the Junior Superintendent/Head Clerk for inspection and signature.
9. If any work remains pending in a section every month, prepare a list and submit it to the Junior Superintendent/Head Clerk. Prepare an action plan for completing the pending work and take necessary steps to complete it.
10. Hand over settled files, registers and other records and documents to the clerk in charge of the Record Room and obtain an acknowledgement. Until then, the records shall remain in the custody of the concerned section.
11. Maintain in the respective section a list of files transferred to the Record Room, duly signed by the Head Clerk.
12. When charge is handed over or taken over between sections, properly record in the Charge Handover Register all documents and records assigned through the Office Order and handled by the section. Ensure that the Head Clerk is informed and that the outgoing and incoming employees and the Head Clerk sign the relevant records.
13. Preserve Government Orders, circulars and other documents received by the section that may be required for future reference in Stock Files.
14. Prepare an index of documents required for reference, include them in the Stock File and make them available whenever required.
15. Each section shall obtain information from the Accounts Section regarding the funds available and budget provisions relating to the subjects handled by it and arrange expenditure accordingly.
16. The concerned sections shall provide the information required for preparing the Budget and Accounts to the Accounts Section in a timely manner.
17. Take lawful follow-up action on matters relating to the respective sections mentioned in audit reports, prepare replies and submit them to the Audit Section within the prescribed time. The concerned section shall be responsible for submitting audit replies on time and taking further action.
18. Prepare and submit replies to Legislative Assembly questions, D.O. letters and registered correspondence relating to the subjects assigned to the section within 24 hours of receipt by the Postal Section or within the time specifically requested.
19. Prepare replies and take necessary action within 48 hours of receipt, or within the time specified, in respect of complaints relating to the section and letters received from the grievance redressal cells of the Hon'ble Chief Minister and the District Collector. This shall be the responsibility of the concerned section.
20. The clerk of the concerned section shall be responsible for preparing and providing replies within the prescribed time to correspondence seeking information under the Right to Information Act.
21. The concerned section shall prepare the registers, documents, records and diaries required for court cases and cases before grievance redressal authorities such as the Ombudsman, Human Rights Commission, Tribunal and Information Commission, whether initiated by or against the Panchayat, and ensure that the entries are updated periodically.
22. Bring matters relating to the subjects assigned to the sections to the attention of the Governing Committee/Standing Committee and take steps to include them in the meeting Agenda Register.
23. Be responsible for the assessment and 100% collection of property tax, building tax, profession tax, entertainment tax, licence fees, other fees and rent in the wards as per the Assessment Register currently in force in the Panchayat.
24. Recognising that tax collection is one of the most important functions of the Panchayat, give top priority to collecting all taxes due. Take timely action, with the necessary approval, through camp collections, publicity, issuing notices, attachment proceedings, prosecution and any other measures required.
25. Prepare a list every year of taxes that are likely to become time-barred and submit it to the Accountant for Revenue Recovery proceedings.
26. Before 3:30 p.m. every day, hand over the day's collection to the section responsible for office collections (Cashier) and obtain the Cashier's initials in the Outdoor Office Collection Register.
27. Safely maintain the receipt books entrusted to them and produce them before audit/inspection authorities whenever required.
28. Complete the prescribed field enquiries relating to assessment of house tax, allotment of house numbers, issue of permits and licences, tax exemptions and reductions, complaints and other enquiries within the prescribed time and submit reports.
29. Prepare and submit the list of traders in the wards assigned to them by April 15 and the list of institutions by April 30 every year to the section handling the subject.
30. Submit timely reports to the concerned sections and the Secretary regarding dilapidated buildings, unauthorised building constructions, commercial establishments, industries, slaughterhouses, encroachments, sand mining, pollution, other illegal activities and persons involved in illegal waste dumping.
31. Ensure 100% collection of taxes and fees by taking the steps prescribed in Annexure 3.

B. Cashier

A Senior Clerk shall be appointed as Cashier by the Secretary.

1. Ensure that all daily receipts at the office, including taxes, fees, Money Order returns, cheques, drafts and other collections, are received using the Front Office Collection Receipt/Receipt Book and that proper receipts are issued.
2. Receive contributions to the Relief Fund deposited at the office in accordance with the Rules, using the prescribed Receipt Book, and issue proper receipts.
3. Close the daily collection/payment process at 3:00 p.m. Thereafter, receive in writing the office collections of the concerned section clerks, including cheques and drafts, collections made by tax collection officials, counter form charges and other collections.
4. Record the details of collections received from tax collection officials in the Collection Register and sign the entries.
5. Enter the entire amount received, including field collections, in the Office Collection Register. At around 4:30 p.m. every day, calculate the cash balance available in the office and record the amounts under their respective categories in a separate register. Record the denominations of the cash, obtain the Secretary's certification and securely place the amount, along with the register, in the Cash Chest before 5:00 p.m.
6. Function as the custodian of the Cash Chest.
7. Before 5:00 p.m. every day, make the Office Collection Receipt Books available to the concerned sections for entering the details in their respective registers and communicate the receipt details to those sections.
8. Reconcile the receipt books issued to field staff with the Collection Register every day and ensure that all field collections are accounted for in the office.
9. Ensure that the entire amount received is deposited into the bank account on the same day or before 11:00 a.m. on the following day, after informing the Head Clerk. Obtain the Head Clerk's initials on the receipt and maintain it safely.
10. Be responsible for the safe custody of the counterfoils of used receipt books belonging to the sections and ensure that they are produced before the audit authorities on time.
11. Disburse salaries, honorariums, allowances and unemployment wages.
12. Assist the Accountant in preparing the monthly and annual DCB statements.
13. Receive cash, demand drafts and cheques from all counters where payments are collected, record the details and deposit them on time.

1. The Office Attendant shall report for duty every day at 9:30 a.m.
2. Open the office in the morning on working days and close it after office hours in the evening. The Office Attendant shall be responsible for the safe custody of the keys.
3. Distribute notices to taxpayers and others whenever required. Deliver notices for Panchayat Committee and Standing Committee meetings to the concerned addressees in person.
4. Visit the Treasury and banks as instructed, within the prescribed time, for depositing and withdrawing money and for other official purposes.
5. Attend the office punctually and carry out official duties assigned from time to time.
6. Visit the Post Office to send postal correspondence and deliver local mail as instructed.
7. Ensure that all electrical appliances are switched off when the office is closed.
8. Perform official duties assigned from time to time by superior officers and the President.
9. Display notices, announcements and advertisements on the Office Notice Board, Grama Panchayat Notice Boards, notice boards of other offices under the Panchayat and news boards, and take the necessary steps to ensure that they are displayed on time.
10. Make the necessary arrangements for meetings of the Governing Committee and meetings convened by the Panchayat President or Secretary.
11. Carry files and registers prepared by various sections to the tables of the Secretary, President and Head Clerk, return them to the concerned sections and deliver them to the Public Service Information Counter. Assist in affixing seals to certificates issued through the Citizen-Friendly Service Information Counter.

1. Maintain the Log Book accurately, regularly and in accordance with the Rules. After every trip, complete the travel details and obtain the signature of the officer who travelled.
2. Keep the vehicle clean and in safe condition.
3. After use, park and keep the vehicle in the official shed or at the location specified by the custodian (Secretary).
4. Ensure the safe custody of vehicles under the control of the Panchayat.
5. Ensure that vehicles are used only for official purposes.
6. Ensure that details of fuel filling, replacement of spare parts, servicing, repairs, oil changes and tyre retreading are entered in the Log Book.
7. Inform the Vehicle Section in advance, before the expiry of the vehicle insurance, so that the premium can be paid and the insurance renewed.
8. Ensure that the vehicle's fuel consumption is checked once a year and certified in the Log Book.
9. Ensure that vehicles are repaired only at authorised workshops and in accordance with the prescribed procedures.

1. Report for duty every day in accordance with the Office Order and carry out the assigned cleaning activities properly and hygienically.
2. After completing the cleaning work, report to the office, record the details of the area cleaned in the register maintained by the concerned section and sign the register.
3. Dust and clean office tables, chairs and cupboards every day and clean the toilets. Wet-clean the floors, cabins, glass surfaces and window panes once a week.
4. Part-time and full-time sweepers shall have joint responsibility for the safe custody of all cleaning equipment and materials belonging to the Panchayat.